Organizer: Jupiter Inlet Lighthouse and Museum (JILM) Location: Jupiter Inlet Lighthouse and Museum, Jupiter, FL Event Dates: Saturday, March 21, 2026 – Sunday, March 22, 2026

1. Application, Fees, and Payment Schedule

1.1 Application Fee and Jury Status

A non-refundable application fee of $30.00 USD must accompany all vendor applications.

Jury Status: No jurying process is in place for acceptance at the River to Reef Art Festival. The River to Reef Art Festival operates as an open market for artists whom are verified to meet the themes of the festival and terms and conditions contained herein. People and Artists Choice awards will be given in various categories.

1.2 Booth Fees and Dimensions

All vendor spaces are 10′ x 10′ (10×10). Fees are flat rental fees with no commission or percentage taken from vendor sales.

Item/Package	Standard Price	Notes
Standard 10×10 Booth Fee	$180.00	Flat rental fee for one space.
Youth Discount	$30.00 Off	Discount applied to vendors under 21 years old.
Multiple Booth Discount	$50.00 Off Total	Discount applied for renting two or more adjacent spaces.
Walled Tent Rental & Booth	$340.00	Package price combining one booth and one tent with walls.
Table/Chair Package	$30.00	Includes one 6 ft table and two chairs for the duration of the festival.
Additional Table Rental	$20.00	Additional 6 ft table for the duration of the festival.

1.3 Electricity Add-on

The fee for the electricity add-on is $35.00. Maximum power provided is 110 volts, 15 amps. Please note there are a limited number of booths with electrical capabilities. External batteries are permitted. Quiet generators may be granted permission based on booth location and must be approved in advance by the Organizer.

Generator Rule: Quiet generators must not exceed 65 dB at 5 feet. The vendor must provide their own heavy-duty extension cords to reach the designated power source.

1.4 Booth Assignment and Location

Booth assignments, including access to electricity and specific location requests (by booth number from the event map), are issued based on the order in which complete applications are received. Requests for a specific location will be honored if the booth is available at the time the application is reviewed. The Organizer reserves the right to move vendor locations or booths if needed prior to the start of the event, for safety or logistical reasons.

Final Location Email: Final booth locations and site maps will be emailed to all registered vendors no later than March 10, 2026.

1.5 Payment and Cancellation Policy

Initial Payment (To Secure Booth): Once an application is accepted, an invoice for 100% of the total booth usage fee will be issued. This payment must be made within 14 days of the invoice date to definitively secure the booth space.

Cancellation and Refunds: The Application Fee is strictly non-refundable. Booth fees are refundable only if the Organizer is notified of the vendor cancellation more than 30 calendar days prior to the event (i.e., prior to February 19, 2026). No refunds will be issued for any cancellation made less than 30 days before the event.

No-Show Policy: Any vendor who fails to occupy their assigned space by the final setup deadline (9:30 AM on March 21, 2026) shall be considered a “no-show” and forfeits all application and booth fees paid to date.

2. Insurance and Liability

2.1 General Liability Requirement

Vendors are required to maintain a standard General Liability (GL) insurance policy and provide a Certificate of Insurance (COI) to the Organizer prior to the event.

2.2 Additional Insured Mandate

The vendor’s COI must list the following entities as Additional Insureds:

Jupiter Inlet Lighthouse and Museum

United States of America

3. Operational Logistics and Schedule

Activity	Day	Date	Time	Notes
Early Setup	Friday	March 20, 2026	5:00 PM – 7:00 PM	Optional, for pre-approved setup only.
Final Setup	Saturday	March 21, 2026	8:00 AM – 9:30 AM	Booths must be fully ready by 9:30 AM.
Show Hours (Day 1)	Saturday	March 21, 2026	10:00 AM – 5:00 PM
Show Hours (Day 2)	Sunday	March 22, 2026	10:00 AM – 5:00 PM
Teardown	Sunday	March 22, 2026	4:00 PM – 9:00 PM	Mandatory: No teardown may begin before 4:00 PM.

3.1 Waste and Cleanup

Vendors are solely responsible for keeping their assigned space clean during the event. Vendors must remove all waste and trash—including product packaging, display materials, and any personal garbage—from the site upon teardown. Use of on-site public trash receptacles for vendor waste is strictly prohibited.

3.2 Teardown Enforcement

The Organizer enforces the industry standard rule: vendors are strictly prohibited from beginning teardown before the event closing time (4:00 PM on Sunday). Violation of this rule may result in exclusion from future events. All vendor materials must be removed from the site, and the space left clear, by 9:00 PM on Sunday, March 22, 2026.

3.3 Guest Admission Policy

The event is open to the public with the following admission structure:

Free Access: Guests who reserve tickets in advance will be granted free entry.

Paid Access: Guests without a prior reservation will be charged an admission fee of $5.00 per person at the entrance.

3.4 Inclement Weather Policy

The event is held outdoors and proceeds regardless of light rain. Vendor fees are not refundable due to weather conditions.

Temporary Closure: In the interest of public safety, the site and event may be temporarily closed in the event of severe weather. Specifically, a confirmed lightning strike within a 10-mile radius of the site will trigger an immediate, temporary closure. The event will resume once the thunderstorm threat has moved away and site conditions are deemed safe by the Organizer. This includes checking the immediate vendor area for safety hazards such as standing water near electrical connections or excessively muddy ground that compromises display stability or public passage. Rainfall alone will not close the event.

3.5 Vendor Parking

Vendor vehicles must be kept to a minimum. Trailer parking is severely limited and must be arranged and pre-approved with the Organizer well in advance. Passenger vehicles for vendors will be directed to park on a natural surface (mowed lawn) near the festival location. Vendors must unload swiftly and move their vehicles immediately to the designated parking area.

3.6 After-Hours Access and Security

All exhibitors and their staff are expected to leave the festival site no later than 9:00 PM daily (Saturday and Sunday).

The Organizer will provide basic site security overnight; however, any product, art, displays, or other materials left in the booth are strictly at the owner’s own risk. The Organizer and its affiliates are not responsible for any loss, theft, or damage occurring outside of official show hours.

Sunday Reset Opportunity: Vendors may access the site for booth setup or restocking between 8:00 AM and 10:00 AM on Sunday, March 22, 2026, for booth reset and preparations. All booths must be ready for sales by 10:00 AM.

4. Conduct, Safety, and Prohibited Items

4.1 Prohibited On-Site Items/Activities

For the preservation of the historic site and the safety of all attendees, the following are strictly prohibited on the Jupiter Inlet Lighthouse and Museum grounds:

Pets: No pets are allowed on site (service animals only).

Smoking/Vaping: Smoking or the use of vaping devices is prohibited anywhere on site.

Fires: No fires or open flames (including candles or portable heating devices).

Gambling: No games of chance, raffles, or gambling activities are permitted.

4.2 Booth Modification Right

The Jupiter Inlet Lighthouse and Museum and the Bureau of Land Management reserve the right to request immediate modifications to booth layouts, materials, or contents if they determine that such items or arrangements pose a risk to public health, safety, or site resources.

5. Product Authenticity and Commercial Rights

5.1 Product Origin Mandate

The “River to Reef Art Festival” celebrates original, handcrafted work by artists inspired by nature and history, themes that tie directly to the Jupiter Inlet Lighthouse Outstanding Natural Area (the venue) and the upcoming 250th Celebration of the United States. Unless a vendor has been specifically approved in a designated Retail category, all items sold must be the original design and authentically created/processed by the individual vendor (“handcrafted”).

5.2 Product Prohibitions

The following items are specifically prohibited from sale unless approved by the Organizer:

Mass-produced items (non-handcrafted).

Foods or raw ingredients (exception for approved food trucks and venue-sold snacks).

Drugs or drug-related paraphernalia.

Items unrelated to the art festival’s focus.

Retail items used for the production of art may only be sold by approved sponsors.

5.3 Intellectual Property (IP)

Artist Rights: The artist/vendor retains all intellectual property rights for their works.

IP Warranty: The vendor is required to provide an IP warranty, confirming that all works displayed and sold are original to the vendor and do not infringe upon any third party’s intellectual property rights.

Promotional Rights: The Organizer grants the vendor permission to use images and video footage of their booth and the event for future marketing and public relations purposes.

5.4 Tax Responsibility

The vendor is solely responsible for the collection and remittance of all applicable Florida state and local sales taxes.